By-Laws (Revised July 2011)

NAME

The name of this organization shall be the "Friends of Sunrise Sharks"; hereafter called the "Sunrise Sharks".

SPONSORSHIP

1. The Sunrise Sharks is an organization of parents and interested parties by its members and under the sponsorship of the Sunrise Recreation and Park District, hereafter call the "District"
2. The Sunrise Sharks works cooperatively with the District through the District's assigned personnel to promote the purposes of the Sunrise Sharks and the overall program of the District.
3. A statement of the District's policies and responsibilities relative to the competitive swimming program is attached for the reference of the Sunrise Sharks.

PURPOSE

1. The purpose of the Sunrise Sharks is to:
1. Assist District personnel with the promotion, organization and operation of the competitive swimming program.
2. Provide through fund-raising projects monies and/or services for materials, awards and services not provided by the District.
3. Encourage and assist the participation of all interested youngsters in competitive swimming.
4. Organize and sponsor, in cooperation with the District, the annual team awards ceremony and other special events and programs related to the competitive team.
2. The role of the Sunrise Sharks officers is to coordinate and direct activities of the Sunrise Sharks during the pre-season and the swim season. The swim team President and Vice-President work as a liaison between the Sunrise Recreation and Park District, the Coaching staff, team members and parents to offer suggestions about the program to assure its success as well as to help resolve any issues.
3. The goal of the Sunrise Sharks Recreation and Park District Recreational Swim Team is the development of lifelong positive attitudes and good sportsmanship through the sport of competitive swimming. This program stresses individual skill technique, goal setting, achievement, fun, fitness, friendships and competition with a recreational setting.

MEMBERSHIP

1. All parents and guardians of registered team members of the District's competitive swim team are automatically members of the Sunrise Sharks.
2. Other parties are welcome to join and assist with Sunrise Sharks activities if so interested.
3. There shall be no dues for members of the Sunrise Sharks.
4. The role of the members is to assist with the competitive swimming programs and the Sunrise Sharks' events. Each swim family (member) is required to provide a parent volunteer to work at least one shift for four (4) dual swim meets and/or time trials. All swim families are required to work up to two (2) shifts for Championships in which their swimmer competes.
1. Each family shall remit a $100 volunteer retainer fee at registration, to be returned at the end of the season, dependent upon completion of their volunteer commitment.
2. The volunteer retainer fee will be forfeited upon failure to sign up for the required number of events or the second failure to show for a volunteer shift.

CONDUCT OF BUSINESS

1. An Executive Board shall govern the general business of the Sunrise Sharks, such as finances, operating procedures, etc., with the budget being voted on at the general Spring Parent Meeting (Orientation), and Season End (Election of officers).
2. A majority vote of those present and voting shall decide all Sunrise Sharks and Executive Board matters.
3. There will be general meetings held in Spring Spring (Parent Meeting) and Season End (Election of Officers). A general meeting of all Sunrise Sharks members may be held at any time during the year, as deemed necessary by the Executive Board.
4. Other general meetings of the Club may be called with three (3) days mailed notice by the President or by a petition containing the names of ten (10) Sunrise Sharks members. A quorum shall consist of ten (10) members.
5. Amendments to the by-laws shall be mailed to the Sunrise Sharks membership at least one (1) week prior to a general meeting.

OFFICERS

1. The officers shall consist of a President, Vice President - Director of the Meet, Ways and Means, Secretary, Treasurer, League Representative, Activities Coordinator, Computer Director, District Representative (Recreation Superintendent or Supervisor), all past Presidents, Head Team Parent, and Members-at-Large.
2. These officers will constitute the Executive board and will meet at the call of the President to conduct business of the Sunrise Sharks. A quorum shall consist of six (6) officers. President must be one of the forum. An employee of the District shall be invited to attend all meetings of the Sunrise Sharks or Executive Board as a non-voting member of the Executive Board.
3. The officers shall be elected at the last Home Meet. Newly elected officers will begin their term immediately following the end of the season (Awards Ceremony or Championships, whichever is later). Officers, if desired, may serve more than one (1) term of office if so nominated and elected.
4. Duties of officers:
   1. President - shall conduct meetings and activities of the Sunrise Sharks; shall act jointly with the Treasurer to administer the finances of the Sunrise Sharks; shall appoint committees and delegate their chairmen and duties; shall act with the Representative to the swimming league as a liaison to the District as official spokesperson for the Sunrise Sharks; shall serve as chairperson for all competitive swimming programs of the regular season.
   2. Vice President - Director of the Meet - shall appoint co-chairperson as needed for the organization and conduct all swimming meets in cooperation with District personnel, including but not limited to the following: officials, equipment, pre- and post-meet arrangements, scheduling volunteers, etc.
   3. Ways and Means - shall organize, appoint co-chairs, and coordinate all fund-raising events for the swim team to include special events, swim-a-thon, ad sales, t-shirt/accessory sales etc. Shall also coordinate the arrangements and distribution of team incentive prizes and team accessories.
   4. Secretary - shall keep an accurate record of the proceedings of all meetings and activities of the Sunrise Sharks and Executive board; shall act in all matters of Sunrise Sharks correspondence; shall serve as chairperson of committee to complete paperwork matters and registration procedures relative to the competitive swim team and members.
   5. Treasurer - shall keep an accurate record of all revenues and expenditures of the Sunrise Sharks; receive and disperse funds of the Sunrise Sharks and jointly administer finances with the President.
   6. Head Team Parent (Clerk of the Course) - shall organize, appoint, and coordinate all team parents (team parents are assigned an age group of swimmers and they make sure that all swimmers get to their event and correct lane at each meet).
   7. Activities Coordinator - shall organize, appoint co-chairs, and coordinate all the socials and extracurricular activities for the swim team.
   8. Computer Director - shall oversee the computer operation for all meets. This includes data management and organization for registration and meets preparation. This position requires approval of the Executive Board.
   9. League Representative - shall attend all league meetings and represent the Sunrise Sharks swim team at said meetings and will report all information to the Sunrise Sharks swim team board.
   10. Members at Large - shall be utilized as need arises as support to members of the Executive board.
5. A nominating committee of not less than three (3) individuals shall be appointed by the President to present nominations for officers at the meet immediately preceding the last Home Meet. Not more than one (1) shall be a member of the Executive Board. Nominations will also be accepted from the floor at the time of elections. Those individuals nominated must give their consent to serve if elected prior to being nominated. Voting by the members will take place at the last Home Meet.

FINANCES

1. There shall be no dues for members of the Sunrise Sharks.
2. Monies for the operations of the Sunrise Sharks shall be raised through special events and money raising projects. All members will be expected to assist with these practices.
3. The President and Treasurer will administer the finances of the Sunrise Sharks within limits established by the Executive board.
4. A checking account shall be opened at a local bank for deposits of all funds, except petty cash, which is not to exceed $25.00. All withdrawals will require two (2) signatures - the President, Secretary, or Treasurer of the Sunrise Sharks. Authorized signatures will be decided by the Sunrise Sharks.

Attachment A

DISTRICT'S ROLE CONCERNING THE SWIM TEAM

1. The District establishes and implements policies and programs for the swim team.
2. The coaches are employees of the Sunrise Recreation and Park District. The coaches are hired, trained and supervised by the Recreation Services Manager in charge of Aquatics Division.
3. The District provides the following items and services: salaries of coaching staff and operational cost of the pool facility for meets and practices.
4. The district does not provide transportation to and from practices or meets, swimming suits, T-shirts, or special awards.